You can also watch the stages detailed in the document via the video below.

This document outlines the steps to define and assign a signature specifically for reply emails in the SIGNandGO application.

1. Access Signatures

• Open the SIGNandGO application.
• Navigate to the 'Signatures' section.

2. Create or Preview Signature

• If a signature already exists, click the pencil icon to preview it.
• If no signature exists, click the 'New' button to create a new signature.

3. Define Signature Properties

• In the new window, define your signature using Attributes Values.
• Use the 'Insert' option to create the design with tables.

4. Adjust Table Properties

• Set table properties using fixed pixel values instead of percentages.
• Adjust height and border width as needed.

5. Save Signature Changes

• Save the changes made to your signature.

6. Name and Activate Signature

• Give your signature a name.
• Check the activation status to ensure it is active.

7. Add Template (Optional)

• Optionally, add a ready-made signature template from the tool's source code or select from the gallery.

8. Assign Signature to Groups

• Click on the 'Groups' option.
• Click on 'Plus New' and select 'Signature'.

9. Set Default Signature

• Choose the signature you want to set as default from the list.

10. Create Reply Signature Set

• Click on 'Plus' and select the 'Reply' option.
• Choose the signature created for reply emails.

11. Create Signature Policy

• Click on 'Policies' and create a new policy.

12. Add Policy Rule

• Add a new policy rule and select the 'Reply/Forward Email' option.

13. Use Default Signatures

• Click on 'Use Default Signatures' and select 'Use Signature Set'.
• Choose the signature set and select the reply option.

14. Save Policy Settings

• Click on the save icon to save your policy settings.

15. Assign Signatures to Users

• Use the 'Filters' option to match users based on parameter values.
• Manage user inclusion/exclusion using the 'Users & Groups' option.

16. Automate Signature Assignment

• Use the 'Memberships' option to automatically assign signatures to users in Office 365 groups.

17. Finalize Changes

• Edit member groups as necessary.
• Activate changes and set priority score.
• Save all settings.

Cautionary Notes

• Ensure that the signature is properly activated before assigning it to users.
• Double-check the table properties to avoid formatting issues in emails.

Tips for Efficiency

• Use pre-existing templates to save time on signature design.
• Regularly review and update signatures to maintain consistency and relevance.