You can also watch the stages detailed in the document via the video below.

This document outlines the steps to define and manage email signatures for internal recipients using the SIGNandGO application.

1. Accessing Internal Domains

• Open the SIGNandGO Admin panel
• Navigate to Settings.
• Click on Internal Domains.
• Add your internal domain extensions as needed.

2. Adding Internal Domain Extensions

• In the Internal Domains section, fill in the extension you want to add.
• Click the save icon to add it to the list.

3. Saving Changes

• After adding the domain extensions, click Save to save your changes.

4. Editing Signatures

• Click on Signatures to view or create signatures for internal recipients.

5. Creating a New Signature

• If no signature exists, click the new button to create a signature for internal recipients.

6. Assigning Signatures to Groups

• Click on Groups to assign the internal signature to users.
• Add a new group by choosing a group name and selecting the default set option.

7. Selecting Default Signature 1:32

• In the drop-down list, select the signature you want to use as the default.

8. Creating Internal Signature Set 1:41

• Click on the plus option to create a separate internal signature set.
• Select the internal label from the drop-down options.

9. Selecting Signature for Internal Recipients

• Click Select Signature and choose the signature created for internal recipients from the drop-down list.

10. Creating a New Policy

• Click on Policies to start creating a new policy.

11. Adding Policy Elements

• Add a new element to the policy.
• Select the recipients option from the drop-down.
• Choose within the organization.

12. Using Default Signatures

• In the Use Default Signatures option, select Use Signature Set.
• Choose the Internal option for the Signature Set.

13. Saving the Policy

• Click the Save icon to save the policy.

14. Verifying Signature Setup

• After saving, verify that you have two different signatures enabled: one for default and one for internal recipients.

15. Assigning Signatures to Users

• Use filters, users, and groups to assign signatures to users.
• Set the priority score and choose the active option.

16. Finalizing Changes

• Save any changes made to finalize the setup.

Cautionary Notes

• Ensure that the correct internal domain extensions are added to avoid email signature issues.
• Double-check that the right signatures are assigned to the appropriate groups to maintain consistency.

Tips for Efficiency

• Regularly review and update signatures to reflect any changes in branding or internal policies.
• Utilize templates for signatures to streamline the creation process.