You can also watch the stages detailed in the document via the video below.

This document outlines the steps to create and manage email signature variations using the add-in deployment feature, ensuring team members can easily implement and utilize different signatures in their emails.

To be able to use the variation feature, you must have completed the add-in distribution. To learn how to perform the distribution, you can use the link below:

SIGNandGO Add-in Distribution and Deployment

1. Accessing Variation Settings

• Open the add-in deployment panel.
• Click on Settings.
• Select Variation.

2. Adding a New Group for Variations

• Click the plus button in the group option.
• Type the name of the group in the title text field.
• Choose the desired language from the language options.
• Click Add to create the group.

3. Defining Signature Variations

• After adding the group, click on the variation option next to the title.
• Type the label for the signature variation and press Enter.
• Click the Add button to save the variation.

4. Saving Changes

• Press the Save button to save all changes made.

5. Editing Signature Groups

• Click on Groups.
• Find the label created in the variation and click the pencil icon next to the relevant group.
• In the new window, click the plus button on the default set in the Signature tab.

6. Creating a Custom Signature Set

• Click on Custom to define a custom signature set name.
• Enter a name of your choice instead of 'private'.
• Update the priority score of the signature set to 1.

7. Selecting the Signature for the Set

• Choose the signature you want to use for the new signature set.

8. Adding a New Policy

• Click on Policies.
• Click on New and then Add.
• Select Tag from the options.

9. Configuring Tag Values

• Enter the tag value specified in the variation option.
• Click Enter next to the phrase 'includes any under tags'.

10. Finalizing the Signature Set

• Click the arrow next to default set and select Use Signature Set.
• Click on Select Signature Set and choose the signature set you just created.
• Click the Save icon and then Save.

11. Testing the Signature Variation

• Log in from Outlook or Over.
• Create a new mail by clicking on New Mail.

12. Using the Signature Variation

• Click on Show Pane to view the group created under the Taxonomy option.
• Click on the title linked to the signature via tags to change the signature.

13. Selecting the Desired Signature

• Click on English to view the other assigned signature.
• Click on Signatures to see your default signature.

Cautionary Notes

• Ensure that all group names and tags are unique to avoid confusion.
• Double-check the priority score to ensure the correct signature appears as intended.

Tips for Efficiency

• Use consistent naming conventions for groups and tags to streamline the process.
• Regularly review and update signature variations to keep them relevant.